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Hampton and Richmond Borough Juniors FC Constitution

Constituted on 30 September 2000.

Committee (2009/2010):

Chairman;  Mark Sullivan; Vice-Chairman;  Peter Augustine;   Treasurer; Julie White

Secretary/Football and Resources Manage Paul White; Vice Secretary; Ray Waller

  1. The club will be known as Hampton and Richmond Borough Juniors Football Club.
  2. The club will provide a quality, safe football environment for any child, youth or adult who wishes to participate.
  3. The club will aim to raise the standard of play of every participant, thus enabling the player to participate more fully in their team, gain increased enjoyment from their football, and appreciate that football is part of an education process.
  4. The club should be open to any-one who fulfills the criteria as specified in rules 2, 3, 5 and 16, regardless of race, colour, cultural background, religion, economic circumstances (see rule 5), any disability and gender. Each participant should be treated equally irrespective of these factors.
  5. Attempts should be made to recognise the economic, social and cultural circumstances of potential participants, and endeavour to make provision, where possible, for them to become members.
  6. The club should be non-elitist, aim to provide the highest possible standards for anyone, regardless of ability (not withstanding rules 3 and 16).
  7. The club will be based within the Merton, Wandsworth and Lambeth London Borough districts (to extend the catchment area of Hampton and Richmond Borough Juniors Football Club), but will be open to anyone regardless of address.
  8. The club will be members of The Football Association, by virtue of it’s affiliation with The London and/or Surrey F.A.(s), and be bound by their rules thereof.
  9. The club will provide the highest qualified staff available, to achieve the aims as specified in rule 2. This will mean attempting to provide a coach qualified to UEFA `B` license standard for all groups, comprising not more than 22 people. In doing so this will ensure that all coaches will have been Police vetted, screened and verified by the Football Association.
  10. All team managers should have attended the relevant team managers courses, or be qualified at a Football Association recognized coaching level.
  11. All football matters will be at the sole discretion of the manager and coach (and assistants) of a group. This should be recognised and respected by all parents and supporters.
  12. The club will attempt to provide a ball per participant at all training sessions, and all equipment for a high quality coaching session, as specified by the Football Association.
  13. The club will attempt to educate their players in the latest sport science ideas, thus improving health, fitness and well-being.
  14. The club should aim to run football teams at all age groups, where practical, in as high a standard as possible.
  15. The club will insist on good discipline of all members. Racist, anti-social, threatening or violent behaviour will not be tolerated. All members should attend (within reason) at least one training session a week as well as playing in matches. See rule 3.
  16. All disciplinary measures are at the sole discretion of the committee. Any behaviour deemed by the committee, as contrary to the actuality or spirit of this constitution, would lead to a personal meeting between a representative of the club, and the player (and parent if appropriate) concerned, and an appropriate punishment would be applied should the club representative feel that the behaviour warranted it.
  17. Any punishment could be appealed against to the secretary or chair of the club
  18. The club should be non-profit making, with all monies redeployed for the benefit of the club. As such, subscriptions should be kept to as low a level as possible, with sponsorships and grants sought, and fund raising events organised.
  19. The committee should consist of Chairperson, Treasurer, Vice-chair, Secretary/Football and Resources manager and vice secretary..
  20. The committee will hold office for one year, running from June 1st – May 31st. All Committee positions will be open for election for the following year, from a quorum of at least 10% of all members, at the annual meeting (or see rule 19) of the group. All positions will be filled by way of voting, for the most popular applicant for that role. If the quorum is not met, all committee members are automatically re-elected, and the constitution remains unchanged. Any committee vacancy will be filled, by any person who is nominated by at least 5% of the membership, and so long as no other person advises a committee member of their intention to seek election, within fourteen days. If more than one person advises a committee member of their intention to seek a position on the committee, after the annual meeting, an extra-ordinary meeting will have to be convened, as per rule 25
  21. The annual meeting should be notified to all members by the chair, at least 14 days before the event, detailing date, start time and venue.
  22. The AGM will be called between the months of May and September every year, and organizational meetings would be held as and when deemed necessary.
  23. Extra-ordinary meetings can be called at any time, when at least 10% of the members express a desire to change the constitution, or the committee, or to discuss a matter of extreme importance to the club. The same criteria for rule changes and the calling of the meeting, as in rules 20 and 21 will be observed. Up to a maximum of 2 such meetings can be held in any one year from June 1st – May 31st.
  24. Any constitution rule can be changed at an annual or extra-ordinary meeting by at least 67% of the full-membership voting for a change.
  25. Bank (building society) accounts should be held separately by each age-group/team, or by the Treasurer of the club. All monies should be disbursed and accounted for, by each age-group manager/coordinator or the Treasurer (decided by the committee), and annual accounts should be produced by each age-group, in the agreed fashion by the Treasurer. These accounts should be made available, by 31st May each year, to any membership applicant.
  26. It is the responsibility of each team manager to ensure club property (i.e. kit, training tops and club coats) are returned to the club when a player leaves. No club item should be inferred to be the property of a player, but rather it is on loan to a player, until a club official asks for its return.
  27. Public liability insurance should be obtained from a company recommended by the county or national F.A., and should cover the actions of all club individuals involved in, traveling to and traveling from club activities.
  28. A member will be deemed to be: any one parent of one child under 17 years of age, or a player aged at least 17 years, currently training or playing for the club, or supporter (who has paid the same amount as any participant of the group he/she is attached to), who have fully paid all subscriptions due for the current season, on or before 14 days previous to any annual or extra-ordinary meeting of the club (as detailed in rules 21, 22 and 23). Also any persons selected to manage, assistant manage, coach or assistant coach, any of the teams within the group, so long as they have been selected to do so, by the elected committee.
  29. All constitution rule changes as agreed at an annual or extra-ordinary meeting should be notified to all members.
  30. Should the club fold, once all outstanding debts have been met, any surplus resources owned by the club, should be disbursed to a local club, whose constitution is closest to that of this constitution. This decision should be taken by the elected committee, after discussions with members, sponsors, and grantees.
  31. Separate child protection and code of conduct documents have been produced, and are considered central to this club, and are part-documents of this constitution. All members when joining the club will have deemed to have read these documents, and agreed to adhere to them.
  32. Any member who joins the club will have deemed to have read and agreed to this constitution.

 

Dated: 14/06/2009